What do you want each family to do?
We ask for 100% participation.
- Make your family donation of goods or services with a minimum fair market value of $150 by September 30th, 2013. If you're stumped on what to donate, check out our Ideas & Wish List page.
- Take on an auction job, big or small... about 10 volunteer hours... to help in the preparation, on auction night, or follow up. There are jobs to fit everyone's schedule. See the Volunteer page for opportunities.
- In addition to your family donation, consider asking the businesses you frequent for a donation. Don't feel obligated to ask our local Starbucks or grocery stores for donations. Our procurement team will take care of those. But, perhaps, you can ask your hair stylist, eye doctor, a boutique where you've made a recent purchase, a restaurant or bar that you frequent.... businesses that, without you, we'd have no personal connection.
- If you have a connection for a particularly great donation idea (fancy hotel, getaway, restaurant, etc.), please let the procurement team or Auction Chairs know right away. We are happy to help you make the ask, draft a personal note, etc.
- Come to the Auction and bid for our school!
- Invite friends to come to the Auction, too.
To make your FAMILY DONATION
Please complete & submit the Donor Form ONLINE. Then, take your item or gift certificate to the Parent Workman. Leave gift certificates or small items in the basket marked School Procurement: Melissa Lindsay & Penny Pettey and items too large for the basket can be left on the counter. Please leave a note indicating your child's name and grade OR a copy of your donation confirmation email. Scratch paper and pens are situated next to the baskets for your convenience. Items will be checked in daily. If you're concerned about safety, contact Melissa Lindsay or Penny Pettey to make arrangements to meet in the Workroom so your item can be checked in immediately.The digital Donor Form will look like this when you click on this digital Donor Form link.
Since you are a school family rather than a business,
UNCHECK the box marked "This donation is from a business."
This changes the required information to:
The lower portion of the online Donor Form looks like this:
It's important to complete every field.
ITEM NAME: This is what the item actually is NOT a creative, clever name for the catalog. For example, if you're donating a Pie a Month, the ITEM NAME is Pie a Month.
QUANTITY: In our example, quantity is 1 NOT 12 even if the total number of pies donated for the duration of the year is 12. You are giving 1 service/item... 1 Item that we will auction off.
FMV: Please don't list Fair Market Value as "priceless." While your pies may be entirely delicious, they are costing you something to produce and your time to make them. Thus, the FMV for our example donation might be $180 because if you purchased a gourmet pie, the price is probably in the neighborhood of $15. $15 x12 pies = $180. This number is NOT the price you think the item should sell for at the Auction but rather the true value of the item. This is a MUST HAVE for tax purposes.
DESCRIPTION FOR PUBLIC CATALOG:
This is where you can get creative.
"Pies to Remember"
This year's auction is a Night to Remember but it's only One Night. We're offering Unforgettable Pies for an entire year! The winner of this item will receive ONE Seasonal Pie or Tart per month for the year delivered to your home. A sweet treat to look forward to every month
RESTRICTIONS ON USE OR SALE AND/OR SPECIAL INSTRUCTIONS:
Here's where you indicate any expiration dates or special details such as:
Must be redeemed for the months of December 2013-November 2014.
Please contact: Angela Wood to discuss any dietary restrictions and make arrangements for the delivery of your first Pie or Tart. 503.318.4474 angela.wood@mac.com.
INTERNAL NOTES:
This is where you make any notes for the Auction team such as:
I'm not feeling very creative with words but I'm a whiz in the kitchen. Will you please write up a witty description for me. Also, please print a gift certificate for this item. I don't have one.
This is also a great place to put your Child's name if you don't share a last name, making it easy for us to keep things organized.
SUBMIT MY DONATION:
This sends your Donor Form directly to our database. We receive an email indicating that you've made a donation and you receive a confirmation email saying you're Donor Form has been successfully submitted.
To Recap:
- Click Donor Form Link
- Click to uncheck box indicating that you are a PERSON not a business.
- Complete all form fields.
- Submit.
- Bring item or Gift Certificate to Parent Workroom OR indicate that you'd like us to create a Gift Certificate for your Donation. This is simply a click of a button for us, so don't feel like you're making us work extra hard. Our database makes them for us!
If you're part of a group donation, EACH family must complete a donor form.
- This is just like we did it last year.
- One family can be designated to fill out the detailed description, while the other members of the group donation must simply state, "We're in on the Donation with DIrk & Efrain." (Of course, use the real names, not ours!)
- Please use the same Item Name, FMV, etc.
DONOR DEADLINE IS OCTOBER 1st, 2013.
An invoice for $150 will be sent on October 2nd to those who have not fulfilled their Donation obligation. This ensures that we have time to collect the funds. This money will be used to round out Donor packages and make purchases as necessary on your behalf.
